Expense claims you can
file from a chat.
Paperless claims, multi-level approvals and reimbursements that land in payroll. Employees can submit a claim from the app, or from Claude, and it is confirmed before anything is filed.
create_reimbursementcreate_reimbursementEverything you need for
expense management
From submitting receipts to payroll integration, manage the entire expense lifecycle in one place.
Submit Expenses
Upload receipts, categorize expenses, and add notes. Employees can submit claims from their phone or desktop in seconds.
Multi-Level Approvals
Configurable approval chains with role-based routing. Set spending limits, auto-approve small claims, and escalate overdue requests.
Status Tracking
Real-time status visibility from submission to reimbursement. Employees always know where their claim stands in the approval pipeline.
Payroll Integration
Approved expenses are automatically included in the next payroll cycle. No manual data entry, no missed reimbursements.
Paperless expense claims.
Snap a photo of your receipt, submit from your phone, and let the system handle the rest. Categorize expenses, attach supporting documents, and track every claim digitally.
- Snap and upload receipts directly from your mobile camera
- Submit expense claims anytime, anywhere from phone or desktop
- Categorize expenses by type — travel, meals, supplies, and more
- Attach multiple documents and add detailed notes for each claim
EXP-0231 · Submitted via mobilePending
A transparent approval workflow.
Configure multi-level approval chains tailored to your organization. Managers get instant notifications, can review receipts, add comments, and approve or reject with a single click.
- Multi-level approval chains with role-based and amount-based routing
- Instant email and push notifications at every approval stage
- Approvers can add comments, request clarification, or reject with reasons
- Auto-escalation for overdue approvals and delegation support
Travel · ₹2,450 · Manager + FinanceApproved
Meals · ₹1,180 · With managerPending
Software · ₹3,999 · Auto-routedApproved
Analytics & reporting.
Gain complete visibility into your organization’s spending. Track expense trends, analyze category breakdowns, and monitor budgets in real time to make smarter financial decisions.
- Expense trend analysis with monthly and quarterly comparisons
- Category-wise breakdowns to identify top spending areas
- Budget tracking with alerts when spending approaches set limits
- Export detailed reports for audits, compliance, and finance reviews
Claims that start
where the conversation is.
The payroll and reimbursements module lets people submit claims and read payslips from Claude, Cursor or Claude Code. Every write is confirmed first, and every call is logged.
- In-app AI Assistant. Employees ask what the expense policy allows and what a payslip shows. Answers are scoped to the person asking.
- MCP for Claude, Cursor and Claude Code. Submit a reimbursement claim or fetch a payslip without opening the app. Claims are confirmed with you before they are filed, then follow the same approval chain.
- Role-scoped and audit-logged. API keys inherit the role of the person who made them: employees see their own records, managers their team, HR the organisation. Every tool call is recorded.
HRMS AI AssistantWhat does the policy allow?
The assistant reads the expense policy HR published.
Why teams choose Graciax for
expense management
- Faster reimbursements — automated workflows cut reimbursement time from weeks to days. Employees get paid back faster.
- Zero paperwork — eliminate paper receipts and manual forms. Everything is digital, searchable, and audit-ready.
- Policy compliance — built-in policy checks flag out-of-policy claims automatically, reducing fraud.
- Spending visibility — real-time dashboards and reports give finance teams complete visibility into spending patterns.
- Mobile-first experience — snap a receipt, fill in details, and submit — all from your mobile device.
- Seamless payroll sync — approved reimbursements flow directly into payroll processing, eliminating double entry.
Works better with the rest
of Graciax HRMS
Expense Management is one of 17 modules — every one connected to the same employee record.
Payroll Calculation
Auto-calculate salaries with earnings, deductions, overtime and LOP — accurate payroll in minutes.
Employee Self-Service
Punch in/out, apply leave, download payslips, and file tax declarations — all in-app.
Reports & Analytics
16+ ready reports including headcount, attrition, payroll register, EPF, ESI and TDS. Branded HTML & CSV export.
Simplify expense management.
Paperless claims, automated approvals and payroll-synced reimbursements, filed from the app or from Claude. Pricing is sized to your headcount and the modules you pick. Tell us both and we will send a tailored quote.