First day to last day,
handled with care.
Checklists, document collection, exit interviews, asset return and letters from one platform. Describe your onboarding process to Claude and it drafts the workflow; you review and publish.
create_workflow_draft add_workflow_step- 1 IT: laptop and access · 2 HR: verify ID and bank documents · 3 Manager: assign buddy · 4 Manager approval
- Sensitive processes such as termination always need a human in the web UI
Everything you need for
employee transitions
From welcoming new hires to ensuring graceful exits, manage every step of the employee lifecycle with ease.
New Hire Onboarding
Automated checklists, document collection, and welcome kits to make every new employee feel at home from day one.
Task Assignment
Assign onboarding and offboarding tasks to HR, IT, and managers with clear deadlines and progress tracking.
Exit Management
Track resignations, schedule exit interviews, process final settlements, and ensure a structured offboarding experience.
Asset Management
Assign laptops, ID cards, and equipment to employees. Track asset returns during offboarding with full visibility.
Seamless new hire experience.
Set every new employee up for success with a structured onboarding process that covers everything from paperwork to introductions.
- Automated checklists: pre-built onboarding templates with customizable tasks ensure nothing is missed during the new hire process
- Document upload & verification: employees upload ID proofs, bank details, and certificates directly. HR verifies and approves in one click
- Task tracking & notifications: assign tasks to HR, IT, and managers with automatic reminders so every stakeholder completes their part on time
Structured exit process.
Handle employee departures professionally with a clear, step-by-step offboarding workflow that protects your organization and respects the employee.
- Resignation workflow: employees submit resignations online. Managers review, approve, and set the last working day with full audit trails
- Offboarding checklist: automated checklist for knowledge transfer, access revocation, exit interviews, and final settlement processing
- Asset return tracking: track the return of company assets like laptops, ID cards, and access cards. Get notified about pending returns
HR letters & documentation.
Generate essential HR documents in seconds. From offer letters to experience certificates, every letter is professionally formatted and ready to share.
- Offer letters: generate branded offer letters with salary breakdowns, joining dates, and terms. Send directly to candidates for e-signature
- Relieving letters: auto-generate relieving letters upon offboarding completion with employee details, tenure, and last working day pre-filled
- Experience certificates: create experience certificates with customizable templates. Include designation, department, and performance highlights
Salary breakdown · joining 1 Sepe-signed
Tenure & LWD pre-filledGenerated
Auto-queued on exitQueued
Describe the process.
Claude drafts the workflow.
Workflow authoring lets Claude, Cursor or Claude Code draft and revise your organisational processes. Publishing needs the right scope, a summarised diff and your explicit yes.
- In-app AI Assistant. New joiners ask about policies, leave and their first payslip. Managers ask what is pending on a transition. Answers are role-scoped.
- MCP for Claude, Cursor and Claude Code. Draft an onboarding or approval process, add steps and triggers, then publish with approval. Termination and payroll finalisation can never be published from MCP.
- Role-scoped and audit-logged. API keys inherit the role of the person who made them: employees see their own records, managers their team, HR the organisation. Every tool call is recorded.
HRMS AI AssistantWhat is pending on a transition?
Managers check progress without opening the checklist.
Why teams choose Graciax for
onboarding & offboarding
- Faster time to productivity. Structured onboarding gets new hires contributing faster with clear tasks, training, and resources from day one.
- Compliance & audit ready. Every document, approval, and checklist completion is logged. Stay audit-ready with complete digital records.
- Save hours of manual work. Eliminate spreadsheets and email chains. Automate repetitive tasks so HR can focus on people, not paperwork.
- Better employee experience. First and last impressions matter. Give employees a professional, organized experience at every lifecycle stage.
- Cross-team collaboration. HR, IT, finance, and managers collaborate on tasks with visibility into who owns what and what is pending.
- Secure data handling. Sensitive employee documents and personal data are stored securely with role-based access and encryption.
Works better with the rest of the suite
Transitions start from the employee record, hand assets back on exit, and give every joiner a self-service portal.
Org Chart & Hierarchy
Visual hierarchy with manager assignments, department distribution, and reporting structure across the company.
Employee Self-Service
Punch in/out, apply leave, download payslips, file tax declarations (New & Old regime), and view balances — all in-app.
Leave & Approvals
Configure leave types, accrual policies, approval workflows with real-time notifications.
Streamline transitions.
Onboard and offboard with checklists that run themselves, and draft the process from a chat. Pricing is sized to your headcount and the modules you pick. Tell us both and we will send a tailored quote.