Every asset,
accounted for.
Every laptop, phone, monitor and access card across your team. 13 categories, 4 conditions, 4 statuses, the full lifecycle linked to the employee record. Policy questions go to the in-app AI assistant instead of your inbox.
- Answers come from the policies your HR team published
- Ask about leave, attendance, payslips, policies and reports
From purchase to
return & retirement
Stop tracking laptops in spreadsheets. Graciax keeps a single, audited record for every asset across its full lifecycle.
13 Asset Categories
Laptop, desktop, phone, tablet, monitor, headset, access card and more — categorized out of the box.
Assign & Return Workflow
Assign to an employee with assignment date, expected return date, and a return workflow at offboarding.
Condition Tracking
4 condition states (new, good, fair, poor) and 4 status states (available, assigned, maintenance, retired).
Purchase & Cost
Asset tag, brand, model, serial number, purchase date and cost — ready for your CA at year-end.
One registry for every asset.
Every laptop, monitor and access card in one place — with a permanent record from the day it’s bought to the day it’s retired.
- 13 categories pre-loaded — add custom categories as needed
- Asset tag, brand, model, serial number, purchase date & cost
- Search and filter by category, status, condition, assignee
- Activity log captures every state change for full audit
GX-AST-0142 · Laptop · SN C02XK1Assigned
GX-AST-0089 · Mobile · SN F17QW3In repair
GX-AST-0207 · Display · SN CN0H62Available
Assign, return, reassign — all tracked.
From the day an asset is handed over to a new joiner to the day it’s returned at exit, the trail stays intact — including condition on return.
- Assign to employee with start date and expected return date
- Linked to the offboarding checklist — flagged if not returned
- Capture condition on return: new, good, fair, poor
- Reassign to the next employee without losing history
MacBook Pro 14” · Assigned 12 MarAssigned
iPhone 14 · Return due 30 AugDue soon
Returned · Condition: GoodReturned
Always know what’s where.
Available, assigned, maintenance, retired. Four clear states make audits and reconciliation a 10-minute job, not a quarterly fire drill.
- 4 status states: available, assigned, maintenance, retired
- 4 condition states make depreciation conversations easy
- Expected vs actual return-date variance highlighted
- Full activity log per asset — every change captured
Assets accounted for
Fewer “can I…?” emails
about company devices.
Asset records stay in the HRMS with a full audit trail. The in-app AI assistant answers the policy questions around them, and the rest of your HRMS is open to Claude and Cursor.
- In-app AI Assistant. Employees ask what the device policy allows. HR asks the same assistant about leave, attendance, payslips and reports. Answers are role-scoped.
- MCP for Claude, Cursor and Claude Code. Leave and attendance, payroll, performance, team and org, documents and compliance, manager reports and workflow authoring are available to Claude, Cursor or Claude Code today.
- Role-scoped and audit-logged. API keys inherit the role of the person who made them: employees see their own records, managers their team, HR the organisation. Every tool call is recorded.
HRMS AI AssistantPolicy answers, instantly.
The assistant reads the policies you publish in the document hub.
Benefits that save equipment
- Full audit trail — every assignment, return, and condition change captured automatically.
- Tag + serial tracking — unique asset tag and serial number per item for fool-proof identification.
- Expected vs actual return — variance is surfaced so HR can chase overdue assets before they’re forgotten.
- 4 condition states — plan replacement on data, not guesswork — new, good, fair or poor.
- Maintenance status — mark assets in repair so they’re not reassigned by mistake.
- Linked to offboarding — asset return is a checklist item on every exit — no surprises post-departure.
Works better with the rest
of Graciax HRMS
Asset Management is one of 17 modules — every one connected to the same employee record.
Onboarding & Offboarding
Pre-built checklists (16+ onboarding, 17+ offboarding), exit interviews, F&F settlement, and asset return.
Org Chart & Hierarchy
Visual hierarchy with manager assignments, department distribution, and reporting structure.
Reports & Analytics
16+ ready reports including headcount, attrition, payroll register, EPF, ESI and TDS. Branded HTML & CSV export.
Find every laptop.
Track every asset across its full lifecycle, linked to the employees who hold them. Pricing is sized to your headcount and the modules you pick. Tell us both and we will send a tailored quote.